Officers and Directors
The Communications Committee is responsible for the documentation of club activities. This includes preparing the minutes of the monthly meetings (forwarded to the Newsletter Editor) and the minutes at all Board meetings (forwarded the Board of Directors), along with maintenance of the electronic records.
Communications Committee Chair
The Events Committee is responsible for the planning, oversight and execution of all the events in which the SAOS participates. This includes coordinating the refreshments at monthly meetings, picnics and other events, coordinating the activities of refreshment and clean up volunteers, and ensuring all monthly meetings are advertised and club activities are publicized.
Events Committee Chair
Exhibits Committee Chair
The Exhibit Committee plans, organizes, puts in and removes exhibits at shows in which the SAOS elects to participate. A new committee is formed for each planned exhibit. Here are the guidelines
for individual exhibitors and show committee members. For some great guidance, check out Greg Allikas' short course on putting in an exhibit: Master Class, AOS Point Scale, Color Flow, How Much Do I Need
The Finance Committee is responsible for maintaining proper banking and financial arrangements, properly receiving and disbursing SAOS funds, preparing annual budgets and statements of accounts, producing the books and accounts for inspection by designated auditors, maintaining an inventory list of SAOS owned property and filing all necessary state and federal tax forms within the allowable filing periods. The raffles and auctions are coordinated through the Finance Committee.
Finance Committee Chair
The Library Committee maintains the SAOS library, recommends new purchases and coordinates with members to borrow and return books. The library pages
have a complete listing of library resources and borrowing procedures.
Membership Committee Chair
The Membership Committee takes appropriate steps to stimulate interest in SAOS memberships, distribute membership information and introduce new members and guests to the purpose and benefits of the SAOS. The Membership Committee includes the Sunshine Coordinator and the Welcome Table Coordinators. If you are aware of a significant event in the lives of one of our members, make sure to let us know.
The Membership Committee has developed a Mentoring Program
for our new growers to pair
them with more experienced growers. The mentors are available to answer questions and help with selecting growing areas and practices. Contact Susan Smith, our Mentoring Coordinator if you would like to become involved in the Mentoring Program.
Terry and Sue Bottom
The Newsletter Committee publishes and distributes the monthly SAOS newsletter. Members are invited to submit articles describing their growing practices for the Home and Backyard Orchid Growing feature . Feel free to submit
articles for a regular or special newsletter column.
The Programs Committee selects speakers for the Monthly Meetings and Keiki Club, invites them to present their programs and coordinates their travel plans. The Program committee supervises the educational opportunities for the Orchid Society, including the monthly meetings, Keiki Club get togethers and Ace Repotting Clinics.
Programs Committee Chair
Sue and Terry Bottom
The Website Committee maintains the website and keeps it current by posting information about the SAOS and its events, upcoming orchid shows, orchid cultural information, links to site of interest and photographs of orchids brought to the Show Table.
All the committees work together to ensurine a smooth monthly meeting:
All Committees Participate
Set Up Volunteers. The Set Up Team consisting of Tom Sullivan and Bob Schimmel arrive around 5:15 to get the room prepared for the meeting. Janis Croft handles the audio-visual equipment.
Welcome Table. Linda, chair of the Membership Committee, has several volunteers that help greet members, visitors and guests, including Dottie Sullivan, Carolyn Smith and Rae Coletti. They help visitors understand what to expect at a meeting, where to purchase supplies and how to join the club.
Refreshments. Dianne, chair of the Events Committee, has many helping hands helping with refreshments, including Mary Ann Bell, Joey Hopkins, Celia McElroy, Charlie Rowell, Susan Smith and Dottie Sullivan.
Publicity.Yvonne Schimmel is responsible for publicizing the SAOS events.
Raffle Tickets and Supply Sales. Dianne Batchelder and Cathy Mayo of the Finance Committee manage the raffle, silent auction and potting supplies. Cathy and Dianne man the SAOS sales table offering potting supply sales and raffle tickets. Somehow our newcomers always seem to go home with a new orchid!
Show Table Coordinator. Show Table Coordinator Courtney Hackney reviews the plants brought to the show table each month. He always has interesting observations about the plants, describing how to grow them, how they are used in hybridizing, what their special needs are, etc.
Photographers. Terry Bottom and Glo MacDonald make sure to get pictures of all the plants brought to the show table, as well as candid shots during the meeting. Mary Ann Pearl helps people vote for their favorite orchid on the Show Table and tallies up the Member's Choice votes.
Beginners Culture Class. We have a beginners culture class at 6:15, before the main meeting. Debra Brandt helps organize the meetings and recruits SAOS members to share their growing tips and answer questions that may arise.
Speakers. Sue, chair of the Programs Committee, is responsible for arranging the speaker to talk to the club as well as organizing the beginners culture class before the meeting. Debra Brandt helps coordinate culture class acitivities.
Minutes. Janis, chair of the Communications Committee, chronicles the happenings at the monthly meetings and sends the minutes to the Newsletter committee for publication. Karen Ford helps Janis record the minutes of the meeting.
Clean Up Volunteers. Volunteers stay a little while after the meeting to help rearrange and clean up tables and sweep up.